OVERVIEW OF ATHENA:

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

POSITION SUMMARY:

We are currently recruiting for a Accounts Payable Technician. The Accounts Payable Technician is responsible for processing invoices, verifying the accuracy of billing data, reconciling accounts, communicating with vendors to resolve any discrepancies, and maintaining records of financial transactions and related duties as assigned. This FULL-TIME position starts at $21.70 per hour and is located in North Chesterfield, VA.

 ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for accurately processing incoming invoices from vendors and suppliers, ensuring that they are coded, approved, and entered into the accounting system in a timely manner.


• Initiates and oversees the payment process, including scheduling payments, preparing checks or electronic transfers, and verifying that payment terms are met.


• Communicates with vendors and suppliers regarding invoice discrepancies, payment inquiries, and resolving any issues or disputes in a professional and timely manner.


• Conducts regular reconciliations of accounts payable transactions to ensure accuracy and completeness, identifying and addressing any discrepancies or irregularities.


• Maintains organized and up-to-date records of all accounts payable transactions, including invoices, payments, and related documentation, to support financial reporting and auditing processes.

• Participate in developing department goals, objectives, and systems


• Participate in staff meetings and attend other meetings and seminars as assigned.


• Recommend new approaches, policies, and procedures, to continually improve efficiency of the department and services performed.


• Efficiently performs duties as assigned and works as a team within division and company.


• Perform other related duties as assigned.

Required Skills/Abilities:

• Basic organizational and analytical skills


• Basic computer navigation skills with the ability to do the following tasks without assistance: 




• Turn the computer or laptop on and off 


• Maximize and minimize screens 


• Navigating and quickly locating system folders


• Following notes and attempting processes without assistance




• Basic Data Entry skills


• High level of Attention to Detail


• High level of Professionalism


• Good listening and communication skills

Preferred Skills and Abilities:

• Knowledge and use of Accounting Tools


• Previous experience keying invoices in Cardinal or another Accounting/Payment system.


• Experience in auditing the candidates’ own work and processes.

• Excellent verbal, written, and listening communication skills within the English language.


• Proven, high quality customer service (internal and external customers).


• Ability to work collaboratively.


• Solid ability to analyze situations carefully and adopt appropriate courses of action.


• Ability to understand and adhere to the duties, methods, and procedures required by the position.


• Excellent organizational skills and attention to detail.


• Ability to prioritize tasks.


• Ability to effectively communicate to large and small group audiences.


• Proficient with Microsoft Office Suite or related software.

Vendor Payment Processing 

·                     Confirms validity of vendor invoices, locality payments and ATA’s, by matching with purchase orders, receiving reports-and/or appropriate documentation and authorizations, with 5 days of receipt. 

·                     Assigns due dates to vendor payments. 

·                     Obtains accounting coding information. 

·                     Obtains proper payment approvals. 

·                     Keys payments directly into CARDINAL 

·                     Informs supervisor of any necessary Vendor Table Edits

·                     Inputs batch information into the database

Travel Voucher Processing/Grant Payment Processing 

·                     Reviews travel reimbursement vouchers for validity, accuracy, documentation, and signatures. 

·                     Obtains account coding information. 

·                     Keys travel reimbursements directly into CARDINAL. 

·                     Provides guidance to supervisors and travelers.

Education and Experience:

• High school diploma or equivalent, required.


• Preferred associate or bachelor’s degree in accounting, finance, or related field.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer. 


• Must be able to lift and move up to 25 pounds at times. 


• Standard hours of work Monday through Friday, 8:00 am – 5:00 pm.


• Travel may be required up to 10% of the time.

Successful ATHENA employees will display the following characteristics:

• You strive to be the best in your field currently and in the future.


• You like to make your employer look good.


• You find solutions, where others only see problems.


• You are proactive, you make and meet commitments, and you perform your duties exceedingly well.


• You are aware of the employer’s needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole.


• You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.

The benefits of working for ATHENA include:

• Support from a team of professionals committed to making your life better.


• Medical, dental and vision insurance.


• Medical and dependent flexible spending account.


• Pet insurance.


• Mass transportation benefit for the Maryland and Washington, D.C. area.


• 401k with a generous employer match.


• Easy to use employee self-serve HR portal.


• Paid time off varies by contract – be sure to inquire with your Recruiter.


• Holiday pay varies by contract – be sure to inquire with your Recruiter.

The statements in this Job Posting are intended to describe the general nature and minimum level of work required.  The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position.  Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law.  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.