OVERVIEW OF ATHENA:

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

POSITION SUMMARY:

We are currently recruiting for an Administrative Assistant- Front Desk Receptionist. This will be responsible for opening the front office and interacting with clients and guests. This full-time position pays $­­­­17.99/hr, and is located in Providence, RI.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Greet all guests as they enter the Commerce Corporation lobby in a friendly and professional manner and directs appointment to appropriate meeting rooms.


• Manage multi-line telephone system, distributing in-coming calls in an efficient, courteous and timely manner. Offers a variety of routine information. Refers inquiries to appropriate department or individual as required.


• Monitor email accounts. Read through and forward to the necessary employees to handle.


• Manage the Commerce Corporation conference rooms schedule, maintaining the readiness of conference rooms for both internal and external business meetings. Work with Facilities Assistant ensuring the room is set up properly for the next meeting. When conflicts arise, proactively troubleshoot to find a resolution.


• Manage the Commerce Corporation lobby and three conference rooms, keeping them neat and professional throughout the day. Post public meetings in the lobby, maintaining a current display for public viewing. Manages the service kitchen, keeping an inventory and restocking supplies as required.


• Perform various administrative duties to include scheduling and coordination of internal and external, large and small-scale meetings and conference calls; prepare and maintain procedural reports and documents specific to divisional needs; prepare internal travel reports and expenses for various department heads and staff; filing and maintenance of office records and reports, both electronically and hardcopy; and screen phone calls.


• Reports to the operations manager.


• Receives and directs visitors.


• Screens and processes telephone calls and emails.


• Manage lobby area, conference rooms and service kitchen


• Maintains the Commerce Corporation conference room schedule


• Schedules and coordinates logistics associated with internal and external meetings and events


• Inputs basic spreadsheet data and cleans and organizes electronic data and files.


• Provides administrative support to Commerce Corporation staff as needed.


• Assist with special projects and tasks as requested.

Required Skills/Abilities:

Education and Experience:

Physical Requirements:

Successful ATHENA employees will display the following characteristics:

• You strive to be the best in your field currently and in the future.


• You like to make your employer look good.


• You find solutions, where others only see problems.


• You are proactive, you make and meet commitments, and you perform your duties exceedingly well.


• You are aware of the employer’s needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole.


• You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.

The benefits of working for ATHENA include:

· Support from a team of professionals committed to making your life better.

· Medical, dental and vision insurance available for full- time employment  

· Health Savings Account

· Pet insurance.

· 401k with a generous employer match.

· ATHENA paid Life and Accidental Death & Dismemberment Insurance for employee.

· Additional Voluntary Life and Accidental Death & Dismemberment Insurance for employee, spouses, and children.

· Short and Long Term Disability.

· Employee Assistance Program (EAP).

· Easy to use employee self-serve HR portal.

· Sick leave varies by state – be sure to inquire with your Recruiter.

The statements in this Job Posting are intended to describe the general nature and minimum level of work required.  The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position.  Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law.  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

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