OVERVIEW OF ATHENA:

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

POSITION SUMMARY:

We are currently recruiting a Business Coordinator. The Business Coordinator is responsible for performing project support, administrative support, data management and related duties as assigned. This Part-Time position starts at $28 per hour and is in Richmond, VA.

 ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Invoice processing –Use of Outlook email, saving PDF documents, entering information into Excel spreadsheets and 2 other proprietary software systems. Notifying staff and vendors of any discrepancies.

• Compile information for travel – verify pre-approval, criteria for additional approval, travel rates, types of costs to be incurred and paid for. Identify completeness of documentation for employee travel expense reimbursement, apply rates/policies, save as PDF documents, enter data in proprietary software system. Communicate with staff when transactions are ready for processing and/or payments.

• Other purchase requests – review requests for completeness and prepare file for purchasing.

• Accounting for car rentals and gas purchases – delivering gas cards to travelers as needed, obtaining, and saving supporting documentation and entering payment requests in computer monthly.

• Other administrative functions - ordering supplies, sorting, and distributing mail, inputting facilities maintenance requests, assisting with event planning, maintaining organized files and records, preparing procedure documents / job aids.

• Participate in developing department goals, objectives, and systems.

• Participate in staff meetings and attend other meetings and seminars as assigned.

• Recommend new approaches, policies, and procedures, to continually improve efficiency of the department and services performed.

• Efficiently performs duties as assigned and works as a team within division and company.

• Perform other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal, written, and listening communication skills within the English language.


• Proven, high quality customer service (internal and external customers).


• Ability to work collaboratively.


• Solid ability to analyze situations carefully and adopt appropriate courses of action.


• Ability to understand and adhere to the duties, methods, and procedures required by the position.


• Excellent organizational skills and attention to detail.


• Ability to prioritize tasks.


• Ability to effectively communicate to large and small group audiences.


• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High school diploma or equivalent.


• Bachelor’s degree in business administration, finance, etc. preferred.


• Experience in MS Office, Outlook, Teams, Excel, Word.


• Data entry experience.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer. 


• Must be able to lift and move up to 25 pounds at times. 


• Standard hours of work Monday through Friday, 8:00 am – 5:00 pm.


• Travel may be required up to 10% of the time.

Successful ATHENA employees will display the following characteristics:

• You strive to be the best in your field currently and in the future.


• You like to make your employer look good.


• You find solutions, where others only see problems.


• You are proactive, you make and meet commitments, and you perform your duties exceedingly well.


• You are aware of the employer’s needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole.


• You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.

The benefits of working for ATHENA include:

• Support from a team of professionals committed to making your life better.


• Medical, dental and vision insurance.


• Medical and dependent flexible spending account.


• Pet insurance.


• Mass transportation benefit for the Maryland and Washington, D.C. area.


• 401k with a generous employer match.


• Easy to use employee self-serve HR portal.


• Paid time off varies by contract – be sure to inquire with your Recruiter.


• Holiday pay varies by contract – be sure to inquire with your Recruiter.

The statements in this Job Posting are intended to describe the general nature and minimum level of work required.  The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position.  Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law.  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.