OVERVIEW OF ATHENA:

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

POSITION SUMMARY:

We are currently recruiting for a Clerk Secretary. This serves as a private secretary to a director or assistant director of a state department or agency. This full-time position pays $26.70/hr, and is located in Providence, RI.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Relieve such official of important administrative details such as:




• arranging his conferences and meetings with other state officials as well as representatives of other public, private, professional organizations


• answering all types of verbal and written inquiries of an administrative nature which do not involve complex interpretations of departmental or agency policies and procedures


• reviewing correspondence, memoranda, statements, forms and records for content and compliance, with administrative policies and procedures, signing all such documents as authorized on his behalf.




• Responsible for routine office matters such as:




• composing, independently, all kinds of correspondence not requiring administrative judgement and interpretation of the policies and rules and regulations of the department or agency and signing such correspondence


• obtaining information or material needed by the department or agency head in answering correspondence, conducting telephone conversations, preparing speeches or in formulating new methods or procedures


• initiating and receiving personal and telephone contacts with the responsibility of making appointments, answering requests for administrative information, interviewing callers and referring them through the proper channels and conferring with other employees in the department or agency to solve problems relating to coordination of work and other matters to relieve the administrative official of as much detail as possible


• Maintaining confidential departmental or agency files.




• Perform complex word processing and data entry functions utilizing sophisticated word processing software programs including but not limited to, Excel, Access, and other advanced word processing programs and data entry methods and procedures.


• Generate reports, documents, letters and other materials using appropriate software applications.


• Organize data and formulate methods for data presentation based upon needs and requirements.


• Supervise and review the work of a small clerical staff or act in an advisory or consulting capacity to this staff, as required.


• To perform other routine clerical tasks incidental to the work of the office.


• Perform other duties as assigned.

Required Skills/Abilities:

• A thorough knowledge of office methods, practices, procedures and terms.


• A thorough knowledge of business English.


• Working knowledge of commercial arithmetic.


• Ability to perform complex data entry/word processing functions with reasonable speed and accuracy.


• Ability to generate reports, documents, letters and other materials using appropriate software applications.


• Ability to organize data and formulate methods for data presentation.


• Ability to handle independently, routine but important administrative details including the composition of important letters and memoranda.


• Ability to exercise a high degree of initiative and judgement.


• Ability to understand and follow complex written or oral instructions.


• Ability to establish and maintain effective working relationships with other state departments or agencies, public and private organizations and departmental or agency personnel.


• Experience performing complex data entry or word processing functions.


• Experience and familiarity using common office software.


• Experience developing and maintaining working relationships with other state departments or agencies, public and private organizations and departments.


• Experience organizing and presenting data.


• Experience handling, independently, routine but important administrative details including the composition of important letters and memoranda.


• Ability to multitask and be flexible.


• Highly motivated.

Education and Experience:

Physical Requirements:

Successful ATHENA employees will display the following characteristics:

• You strive to be the best in your field currently and in the future.


• You like to make your employer look good.


• You find solutions, where others only see problems.


• You are proactive, you make and meet commitments, and you perform your duties exceedingly well.


• You are aware of the employer’s needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole.


• You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.

The benefits of working for ATHENA include:

· Support from a team of professionals committed to making your life better.

· Medical, dental and vision insurance available for full-time employment  

· Health Savings Account

· Pet insurance.

· 401k with a generous employer match.

· ATHENA paid Life and Accidental Death & Dismemberment Insurance for employee.

· Additional Voluntary Life and Accidental Death & Dismemberment Insurance for employee, spouses, and children.

· Short and Long Term Disability.

· Employee Assistance Program (EAP).

· Easy to use employee self-serve HR portal.

· Sick leave varies by state – be sure to inquire with your Recruiter.

The statements in this Job Posting are intended to describe the general nature and minimum level of work required.  The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position.  Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law.  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

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