OVERVIEW OF ATHENA:

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

POSITION SUMMARY:

We are currently recruiting for a PHIG Administrative Specialist. This will mainly support the Department’s initiatives in workforce development and internal employee communication. This full-time position pays $­­­­39.91/hr, and is located in Providence, RI.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide administrative assistance to the grant and the three strategies that are funded through the grant.


• Work closely with the Center for Public Health Communication’s Lead for PHIG


• Communications and Web Development Manager to ensure that all materials to be distributed to staff or external offices adhere to RIDOH communications policies and branding guidelines.


• Assist a high-level state official by performing the most complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government.


• Oversee the official agency files and records and to ensure their accuracy and are kept current.


• Study and analyze operational procedures and prepare detailed and comprehensive reports of findings and recommendations.


• Assist a superior by performing administrative tasks and research in the overall agency operation.


• Coordinate the flow of work among the various units within the agency.


• Attend conferences and meetings on behalf of the executive leadership team and take notes.


• Create engaging and informative content, including Microsoft forms, for various internal communication channels, including RIDOH’s intranet.


• Continually update and maintain the Department’s SharePoint intranet site; this includes posting new material, updating and organizing existing material, and creating weekly summary updates to be shared with all Department staff.


• Collaborate with IT and web development teams, as needed, to implement technical enhancements and features that support effective communication and collaboration among employees.


• Perform other duties as assigned.

Required Skills/Abilities:

• Ability to create Microsoft Forms.


• Ability to edit videos for online use (including social media).


• Must be comfortable working in SharePoint.


• Excellent verbal, written, and listening communication skills.


• Ability to effectively communicate to large and small group audiences.


• Excellent organizational skills and attention to detail.


• Ability to multitask and be flexible.


• Highly motivated.

Education and Experience:

Physical Requirements:

Successful ATHENA employees will display the following characteristics:

• You strive to be the best in your field currently and in the future.


• You like to make your employer look good.


• You find solutions, where others only see problems.


• You are proactive, you make and meet commitments, and you perform your duties exceedingly well.


• You are aware of the employer’s needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole.


• You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.

The benefits of working for ATHENA include:

· Support from a team of professionals committed to making your life better.

· Medical, dental and vision insurance available for full- time employment  

· Health Savings Account

· Pet insurance.

· 401k with a generous employer match.

· ATHENA paid Life and Accidental Death & Dismemberment Insurance for employee.

· Additional Voluntary Life and Accidental Death & Dismemberment Insurance for employee, spouses, and children.

· Short and Long Term Disability.

· Employee Assistance Program (EAP).

· Easy to use employee self-serve HR portal.

· Sick leave varies by state – be sure to inquire with your Recruiter.

The statements in this Job Posting are intended to describe the general nature and minimum level of work required.  The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position.  Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law.  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

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