OVERVIEW OF ATHENA:

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

POSITION SUMMARY:

We are seeking a motivated and detail-oriented Technical Project Coordinator to support our team in a complex software implementation that transitions the Virginia Department of Health from paper records to a cloud-based EHR solution with Cerner/Oracle Health. The Project Coordinator will provide support in various areas, including communications, training, and organizational change management. This role will involve coordinating logistics, facilitating meetings, and assisting with all EHR project-related tasks to ensure successful implementation and ongoing support through the project’s lifespan. This Full-time position starts at $35.13 per hour and is Remote with some travel to workshops in Richmond, VA.

 ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Project Support: Assist workgroup leads in managing their initiatives and projects, helping with planning, execution, and monitoring to ensure timelines and objectives are met.


• Meeting Coordination: Schedule and facilitate meetings for project workgroups, manage attendance, and ensure follow-up actions are tracked.


• Meeting Documentation: Take and distribute meeting notes, highlighting key decisions and action items.


• Training and Communications: Develop and distribute training materials and communications related to organizational change management.


• Lunch and Learn Coordination: Organize and manage Lunch and Learn sessions, handling logistics and speaker arrangements. The team member will also be responsible for creating and reporting on post-event surveys to assess satisfaction and effectiveness, tracking engagement levels during the sessions, and monitoring any follow-up actions taken by participants.


• Monthly Newsletter Editor: Develop and manage the monthly newsletter, delivering content to over 1,300 staff members, with an average open rate of 75%, ensuring the information is both engaging and impactful.


• Collaboration: Work collaboratively with diverse teams to foster effective communication and cooperation.


• Attention to Detail: Maintain meticulous attention to detail in all tasks to ensure accuracy and quality in project deliverables.


• Tech Savvy: Stay updated on technological advancements relevant to EHR systems, demonstrate proficiency in necessary tools, and possess the ability to quickly learn the new EHR system and teach it to others.

• Efficiently performs duties as assigned and works as a team within division and company.


• Perform other related duties as assigned.

Required Skills/Abilities:

• Strong attention to detail


• Ability to learn quickly and adapt to changing project needs


• Proactive problem-solving skills and critical thinking


• Excellent verbal, written, and listening communication skills within the English language.


• Proven, high quality customer service (internal and external customers).


• Ability to work collaboratively.


• Solid ability to analyze situations carefully and adopt appropriate courses of action.


• Ability to understand and adhere to the duties, methods, and procedures required by the position.


• Excellent organizational skills and attention to detail.


• Ability to prioritize tasks.


• Ability to effectively communicate to large and small group audiences.


• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• Bachelor's Degree Required.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer. 


• Must be able to lift and move up to 25 pounds at times. 


• Standard hours of work Monday through Friday, 8:00 am – 5:00 pm.


• Travel may be required up to 10% of the time.

Successful ATHENA employees will display the following characteristics:

• You strive to be the best in your field currently and in the future.


• You like to make your employer look good.


• You find solutions, where others only see problems.


• You are proactive, you make and meet commitments, and you perform your duties exceedingly well.


• You are aware of the employer’s needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole.


• You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.

The benefits of working for ATHENA include:

• Support from a team of professionals committed to making your life better.


• Medical, dental and vision insurance.


• Medical and dependent flexible spending account.


• Pet insurance.


• Mass transportation benefit for the Maryland and Washington, D.C. area.


• 401k with a generous employer match.


• Easy to use employee self-serve HR portal.


• Paid time off varies by contract – be sure to inquire with your Recruiter.


• Holiday pay varies by contract – be sure to inquire with your Recruiter.

The statements in this Job Posting are intended to describe the general nature and minimum level of work required.  The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position.  Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law.  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.