We are currently hiring an IN-PERSON , Dynamic Office Manager for the Maryland Behavioral Health Administrative Services Project!

This is an IN-PERSON position located in a brand new office setting in Hanover, Maryland. The Office Manager plays a critical role in the daily operations of the Maryland Behavioral Health Administrative Services Project ensuring that quality behavioral health services are accessible to the citizens of Maryland.

Position Summary – Executive Administrative Assistant

We are currently recruiting for a Executive Administrative Assistant with strong Administrative Technical skills and a dynamic personality! This role is ideal for a proactive and detail-oriented individual who thrives in a fast-paced environment and is committed to delivering high-quality administrative support. The ideal candidate will be responsible for providing comprehensive IN-PERSON Office Management and Administrative Support to the department, ensuring smooth daily operations. The role involves a variety of tasks that require strong organizational skills, attention to detail, and the ability to multitask effectively. The pay is between $21-$23 per hour based on experience.

The role is currently in person in Hanover, MD. 

Primary Responsibilities:

• Operate within a highly professional office environment, ensuring all administrative tasks are handled with precision and efficiency.


• Maintain accurate records and organize general files with a strong focus on data integrity.


• Must be able to work in a dynamic, multi-faceted organization with diverse priorities and stakeholders.


• Order and manage office supplies, keeping inventory well-maintained and stocked.


• Screen and direct phone calls professionally, ensuring inquiries reach the appropriate personnel promptly.


• Coordinate and schedule meetings, including booking conference rooms and sending detailed calendar invites.


• Record, compile, and distribute meeting minutes with precision and timeliness.


• Arrange complex travel logistics, including flights, accommodations, and transportation, while adhering to company policies.


• Prepare and process expense reports with a high level of accuracy.


• Gather and assemble materials for meetings and presentations, ensuring they are polished and professionally formatted.


• Utilize advanced Microsoft Office Suite skills (Excel, Word, PowerPoint) to create reports, letters, and presentations that meet corporate standards.


• Conduct data tracking, reporting, and research to support business needs.


• Organize and update visual materials, including charts, tables, and reports, with attention to detail.


• Handle routine correspondence professionally and in alignment with company protocols.

Qualifications:

• High school diploma required; additional education or relevant certifications preferred.


• Minimum of 3 years of administrative experience in a professional office setting or an equivalent combination of education and experience.


• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential.


• Strong typing skills, with a minimum speed of 55 words per minute preferred.


• Exceptional attention to detail and accuracy in all tasks.


• Strong communication skills, both written and verbal, with a professional demeanor.


• Highly organized and adept at managing multiple priorities in a fast-paced, corporate environment.


• Ability to work both independently and collaboratively within a team

The benefits of working for ATHENA include a full Benefit package:

• Support from a team of professionals committed to making your life better.


• 19 days of PTO.


• 12 paid holidays, 13 paid holidays during election years.


• Merit / COLA increases.


• Flex time allowed, during the same week.


• Medical, dental and vision insurance.


• Medical and dependent flexible spending account.


• Pet insurance.


• Mass transportation benefit for the Maryland and Washington, D.C. area.


• 401k with a generous employer match.


• Easy to use employee self-serve HR portal.

The statements in this Job Posting are intended to describe the general nature and minimum level of work required. The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.