We are currently hiring for the

Maryland Behavioral Health Administrative Services Project!

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

Position Summary – Executive Assistant to the CEO

We are seeking a highly skilled and motivated Executive Assistant. This pivotal role requires a proactive individual with broad and comprehensive experience preferably in the healthcare field, a high level of professionalism, exceptional communication skills, discretion and knowledge of the organization and its policies and practices. The ideal candidate will be an excellent critical thinker, responsible for performing advanced, diversified, and confidential secretarial and administrative duties. The Executive Assistant will support the CEO and other C-suite leaders, ensuring smooth and efficient operation within the executive office.

This role is currently in person in Hanover, MD. 

Key Responsibilities

·       Administrative Support: Perform advanced and confidential secretarial and administrative duties, ensuring the smooth operation of the executive office.

·       Communication Management: Write and route confidential correspondence, screen and handle incoming phone calls, and manage large volumes of incoming mail.

·       Calendar Management: Maintain and organize the calendars of the CEO and other C-suite leaders, scheduling meetings and coordinating travel plans as necessary.

·       Documentation and Reporting: Organize chart updates. Prepare forms and review documentation for conformance with internal policies and procedures. Compile information for reports, documents, and proposals.

·       Meeting Coordination: Arrange meetings and presentations, including preparing agendas, collating materials, and distributing meeting minutes.

·       Budget and Expense Management: Prepare and track budgets, submit expense reports, and order supplies as needed.

·       Database Management: Create and maintain databases, utilizing various software packages (Microsoft Office Suite) to produce high-quality reports and presentations.

·       Team Collaboration: Foster a supportive team environment by assisting other team members and demonstrating strong self-awareness, including the ability to ask questions and seek help when needed.

Qualifications

·       Education: High School diploma required; a degree in a relevant field is preferred.

·       Experience: Minimum of 5+ years of administrative experience, preferably in a healthcare setting, with a strong background in supporting C-suite leaders.

Skills:

• Excellent written and verbal communication skills.


• Strong critical thinking and decision-making abilities.


• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.


• Strong attention to detail and organizational skills.


• Team player mentality with a collaborative approach to work.

Personal Attributes:

• Demonstrates strong self-awareness and emotional intelligence.


• Willingness to learn and adapt in a dynamic environment.


• Ability to maintain confidentiality and handle sensitive information with discretion.


•  Organized and dependable.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer. 


• Must be able to lift and move up to 25 pounds at times. 


• Standard hours of work Monday through Friday, 8:00 am – 5:00 pm.


• Travel may be required up to 10% of the time.

Successful ATHENA employees will display the following characteristics:

• You strive to be the best in your field currently and in the future.


• You like to make your employer look good.


• You find solutions, where others only see problems.


• You are proactive, you make and meet commitments, and you perform your duties exceedingly well.


• You are aware of the employer’s needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole.


• You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.

The benefits of working for ATHENA include a full Benefit package:

·         Support from a team of professionals committed to making your life better.

·         19 days of PTO.

·         12 paid holidays, 13 paid holidays during election years.

·         Merit / COLA increases.

·         Flex time allowed, during the same week.

·         Medical, dental and vision insurance.

·         Medical and dependent flexible spending account.

·         Pet insurance.

·         Mass transportation benefit for the Maryland and Washington, D.C. area.

·         401k with a generous employer match.

·         Easy to use employee self-serve HR portal.

The statements in this Job Posting are intended to describe the general nature and minimum level of work required.  The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position.  Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law.  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.