OVERVIEW OF ATHENA:

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

POSITION SUMMARY:

We are currently recruiting for a Facilities and Operations Manager. This provides administrative support for a department head. This full-time position pays $­­­­35.95/hr, and is located in Warwick, RI.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Independently writes and publishes certain types of memos, correspondence, reports and studies employing proper grammar and spelling.


• Operates various typical office machines such as copier, fax, printer, shredder, adding machine and Dictaphone. • Receives and properly distributes all incoming communications, including mail and fax.


• Creates and maintains a department filing system.


• Requisitions and maintains department supplies and materials.


• Deals with the general public at some level and provides customer service.


• Assists the department head to schedule appointment.


• Provides relief for the switchboard operator as needed.


• Performs computer word processing, spread sheets and data entry in a proficient and accurate manner; uses other software applications as needed to support the department.


• Takes minutes of meetings and publishes accurate minutes


• Maintain Material Safety Data sheets for all buildings.


• Tracks monthly, quarterly, biannual preventive maintenance system.


• Provides front-line support to department personnel and others as required using two-way radio communications.


• Assists to coordinate scheduling of repairs.


• Works with the department head to prepare bid documents pertaining to building maintenance.


• Calculates electrical bills for outlying buildings, the T.F. Green terminal, parking concession, car rentals and terminal tenants.


• Assists with coordinating Board Room set up for scheduled meetings.


• Prepares department time sheets and payroll documents.


• Provides a department contact for dealing with fire alarms and coordinates with electricians, managers and the fire department.


• Checks building maintenance invoices for accounting accuracy.


• Verifies and inspects work performed by contract cleaning services.


• Processes purchase orders.


• Perform other duties as assigned

Required Skills/Abilities:

• Works without direct supervision for a majority of the day.


• Excellent organizational, communication, and interpersonal skills required.


• Demonstrated ability to generate reports and present data in usable formats.


• Proficiency with Microsoft suite (Word, Excel, PowerPoint, and Outlook) databases, and ability to learn new programs quickly.


• Detail-oriented self-starter with ability to prioritize projects, work within short time frames and meet deadlines.


• Strong analytical and problem-solving skills.


• Ability to multitask and be flexible


• Highly motivated

Education and Experience:

Physical Requirements:

Successful ATHENA employees will display the following characteristics:

• You strive to be the best in your field currently and in the future.


• You like to make your employer look good.


• You find solutions, where others only see problems.


• You are proactive, you make and meet commitments, and you perform your duties exceedingly well.


• You are aware of the employer’s needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole.


• You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.

The benefits of working for ATHENA include:

· Support from a team of professionals committed to making your life better.

· Medical, dental and vision insurance available for full- time employment  

· Health Savings Account

· Pet insurance.

· 401k with a generous employer match.

· ATHENA paid Life and Accidental Death & Dismemberment Insurance for employee.

· Additional Voluntary Life and Accidental Death & Dismemberment Insurance for employee, spouses, and children.

· Short and Long Term Disability.

· Employee Assistance Program (EAP).

· Easy to use employee self-serve HR portal.

· Sick leave varies by state – be sure to inquire with your Recruiter.

The statements in this Job Posting are intended to describe the general nature and minimum level of work required.  The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position.  Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law.  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

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