FISCAL / CONTRACT ADMINISTRATION SPECIALIST

JOB DESCRIPTION:

Position responsible for effectively coordinating projects to include coordination with vendors, suppliers.

This position may be assigned to Fiscal Services / Contract Administration Services, or a combination of duties as indicated below.

REPRESENTATIVE DUTIES /ASSIGNMENTS

• Monitoring contractors and vendors to ensure compliance with contracts and specifications, and monitoring and coordinating daily activities to ensure the most efficient and effective methods of service contracts.


• Determines requirements and makes recommendations to handle projects with internal county resources or outside bidders.


• Prepares and verifies cost estimates assuring materials and services are available.


• Meets with County officials, Department Director, and Division Managers to review requirements, coordinate efforts and develop work schedules to completion.


• Prepares and maintains accounts payable and revenue records. Analyzes and reconciles accounts to identify discrepancies.


• Prepares and maintains fiscal records and accounts relating to fund expenditures, project costs, contractors’ invoice, and payroll projections. Receives, audits, verifies, and processes invoices and travel reimbursements. Prepares budget transfer requests.


• Prepares requisitions. Maintains accurate records of goods and services ordered and received. Prepares bills for the purchase of services and maintains bill system records.


• Prepares monthly and quarterly financial reports for funds, grants, and projects to accurately track revenue and expenditures. Maintains an automated accounting system.


• Assists in the preparing and monitoring department/division budget and expenditures.


• May provide functional guidance to other accounting or clerical staff.


• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Associate's degree and three years of progressive experience in contract administration, fiscal/financial services; or an equivalent combination of education, training or experience.

PREFERENCES

Bachelor's degree in closely related field.