Great opportunity to get start a foot in the door with Orange County California Government! 

OVERVIEW OF ATHENA:

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

POSITION SUMMARY:

We are currently recruiting for a Secretary lll. The Secretary lll is responsible for assisting the receptionist and working performing clerical work, and related duties as assigned. This FULL-TIME position starts at $22.00 per hour and is located in Santa Ana, CA.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Collaborate with Management Services and Real Property divisions to provide administrative support.


• Answer calls, take messages, and manage correspondence professionally.


• Maintain calendars, schedule appointments, and coordinate meetings.


• Prepare, format, and review reports for accuracy and consistency.


• Perform filing, data entry, and document management tasks.


• Organize and facilitate meetings, including preparing agendas and recording minutes.


• Manage and update databases to ensure data accuracy and accessibility.


• Prioritize workloads and handle multiple tasks efficiently.


• Process and log invoices, expenses, and other financial documents.


• Act as a receptionist when needed, greeting clients and visitors professionally


• Participate in developing department goals, objectives, and systems


• Participate in staff meetings and attend other meetings and seminars as assigned.


• Recommend new approaches, policies, and procedures, to continually improve efficiency of the department and services performed.


• Efficiently performs duties as assigned and works as a team within division and company.


• Perform other related duties as assigned.

Required Skills/Abilities:

• Must be able to work in a fast paced professional environment.


• Strong interpersonal skills


• Excellent verbal, written, and listening communication skills within the English language.


• Proven, high quality customer service (internal and external customers).


• Ability to work collaboratively.


• Solid ability to analyze situations carefully and adopt appropriate courses of action.


• Ability to understand and adhere to the duties, methods, and procedures required by the position.


• Excellent organizational skills and attention to detail.


• Ability to prioritize tasks.


• An ability to effectively communicate to large and small group audiences.


• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High school diploma or equivalent, preferred.


• One year or more of professional phone experience.


• 60+ WPM on a typing test. 


• Professional attire required.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer. 


• Standard hours of work Monday through Friday, 8:00 am – 5:00 pm.